1.1 Personal Data and Non-Personal Data
1.5 Hirehood’s approach to privacy and the General Data Protection Regulation (GDPR).
2. Information Collected
You provide different types of information in order for Hirehood to provide our services, products and features to you.
2.1 Information You Provide to us
– Through Your Account
We collect data from you when you create aHirehood account, request information, subscribe for a service, post a rating or review, post a resume, complete aHirehood Assessment, upload content or actively send us data on our Site. This includes, but is not limited to, your user name, password, first and last name, email address, telephone number (including mobile phone number), city, gender, occupation, and any other data included in a submitted profile or resume, including but not limited to application materials and answers to screener questions submitted to Employers through Hirehood and answers you give to any questionnaires sent to you, which you answer.
– Through Your Activity on Hirehood
As part of the standard operations of the Site, we may collect and analyze information from your computer or mobile device and any actions carried out on the Site, including, but not limited to, your resume, your searches on Hirehood, the titles of jobs you search, click on or apply to, the location of those jobs, the general salary range or experience level of the jobs you view (where indicated), each page, page views, session activity, browser type, operating system, type of device, MAC address, IP address and the domain name from which you accessed the Site.
– When Providing Employer Information
If you are an Employer, Hirehood may request that you provide some Personal info to Hirehood in order to verify your account. This information may include, but may not be limited to, your Business Registration information, CRO number or a utility bill, the name and email address of an Employer representative.
This information will be used for internal purposes only, subject to any request by law enforcement or a court order. In connection with chargeable services, we will also collect payment information (e.g., the last four digits of credit card numbers and related verification information). Please note that Hirehood only has access to the last four digits of Employer credit card numbers, and does not store full credit card numbers.
2.2 Information Collected When You Apply for Jobs or Access Hirehood from Some Third-Party Websites
– When You Apply to Jobs on Some Third-Party Sites
Hirehood may also collect information about web sites and web pages you visit through our mobile software or web page, and this may include third-party sites and web pages. We do this in order to allow a Job Seeker to keep track of particular Job Listings that appeals to his/her interest etc. And also it enables us to provide you with improved job listing searches, job listing recommendations and product features.
– When You accessHirehood from Some Third-Party Sites
You may also create an account or log in to your Hirehood account using third-party websites including, but not limited to, Facebook or Google. If you do not already have an Hirehood account but log in to Hirehood using any of the above, this creates an Hirehood account using the same email address used in your Facebook or Google account. If you agree to provide this information to Hirehood, Facebook or Google will authenticate and redirect you to Hirehood’s Site. It is important to note that when you log in to Hirehood using your Facebook or Google account, Facebook or Google will cookie you in order to authenticate you as a Facebook or Google user.
By accessing Hirehood through your Facebook or Google account, you do understand that Facebook or Google will share certain data for the purposes of authentication to permit you to access our Site in a secure manner. You may stop this at any point from your Facebook or Google account. This information will be considered Hirehood account information for purposes of your use of the Site.
You have the ability to disable the connection between your Facebook or Google account and your Hirehoodaccount at any time by checking your privacy settings on your Facebook or Google account. Facebook from time to time will request your permission to share some details with Hirehood, including your name, profile picture, public profile information, and email address.
PLEASE NOTE THAT YOUR RELATIONSHIP WITH FACEBOOK OR GOOGLE OR ANY OTHER THIRD-PARTY WEBSITE IS GOVERNED SOLELY BY YOUR AGREEMENT WITH SUCH THIRD-PARTY WEBSITE.
2.3 Any Other Personal Data Hirehood May Receive from Third Parties
2.4 Storage of Your Information
If you create aHirehood account, your information will be stored in a manner that connects to your account email address. Hirehood may also assign to your device an identifier that is similar to an account number. We may collect the name you have associated with your device, device type, telephone number, country, and any other information you choose to provide, such as user name, email address, or zip code.
2.5 What Personal Data is Required
Hirehood will indicate to as to whether Personal Data provided by you is required in order to provide particular Hirehood services or features to you. Where Personal Data that is required is not provided by you then the particular feature or service may not be available to you.
2.6 The Legal Basis on Which Hirehood Collects Your Personal Data
Hirehood collects and processes your Personal Data on the basis of different legal grounds, depending on the nature of the Personal Data being provided and the type of processing involved. More information is provided on this here.
– Performance of a Contract
The Personal Data processed by Hirehood is performed on the fact that it is absolutely of great necessity for the performance of our agreement with you, or in order to take steps at the request of the user prior to entering such an agreement.
– Legitimate Interest
A second ground relied upon by Hirehood for other types of processing of your Personal Data is that it is necessary for the purposes of legitimate interests pursued by Hirehood. Examples of such legitimate interests will include where Hirehood sends you marketing about our products and services, where we believe you expect that we will perform a particular type of processing on your behalf, or where such processing is strictly necessary for fraud detection and prevention. Hirehood will only rely on such a ground where an assessment has been performed balancing the interests and rights involved and the necessity of the processing in order to provide our services, products and features to you.
– Compliance with a Legal Obligation
A third ground relied upon for certain types of processing is that it is necessary in order to allow Hirehood comply with a legal obligation. An example of this would be where Hirehood is required to retain business records for fixed periods of time in order to comply with local legal requirements.
Finally, in certain limited situations, Hirehood relies on your consent in order to process your Personal Data. Where Hirehood requires your consent in order to collect and process certain Personal Data, we seek your consent at the time of provision, and such processing will only be performed where consent is secured.
3. Limitation of Use or Disclosure of Personal Data
3.1 Where a Job Seeker Wants to Close a Job Seeker Account
When a Job Seeker closes an account, the Job Seeker will no longer have access to any of the data we make available under that account name, including but not limited to, search history, job search preferences, saved jobs, jobs the Job Seeker has applied to, job alerts, resume, and any other data associated with the account. If the Job Seeker uses the same email address to set up a new account, this data from a previous account will not become available to the Job Seeker again. Please also note that closing your Job Seeker account may result in you losing access to all Hirehood products and the ability to utilize the “Log in with Hirehood” feature found on certain third party sites.
Hirehood reserves the right to keep any materials in a closed account as necessary to preserve and protect its rights to the extent permitted by law (for example, to preserve records of a dispute) or to comply with its obligations under local law (for example, if requested to retain by law enforcement). A closed account does not mean that all of the data is expunged from the Hirehood systems, although it will not be readily available under the Job Seeker’s original account name. When the Job Seeker presses the close account button on the dashboard, Hirehood will begin to process that instruction within 24 hours and will have completed the operation within 40 days.
3.2 Where an Employer Wants to Close an Employer Account
3.3 Where a Job Seeker Wants to Delete a Job Application
If a Job Seeker wants to delete a job application performed on Hirehood’s Site, they are advised to contact the prospective Employer directly to request deletion of their application. For job applications which you, the Job Seeker submit through Hirehood (including the use of an Hirehood Apply button) to an Employer, (with related materials submitted), please note: 1) that your applications and materials may be controlled by an Employer; 2) we may direct you to that Employer for Personal Data deletion requests where that Personal Data is held by that Employer; and 3) Hirehood depends on the Employer or the Employer’s agent to provide Hirehood with the correct destination for all applications.
3.4 Where the Employer Contact Details Provided to Hirehood Are Incorrect
In the event that the electronic destination provided to Hirehood is incorrect, your application materials will not be sent to the intended recipient of the application. Hirehood has no liability for such applications. If you do not wish to send your application materials in this manner, you should send them directly to the Employer.
3.5 Minimum Age of our Users
The Site is not for use by anyone under the age of 16. To use the Site, you agree that you must be the minimum age (described in this paragraph below) or older.
The minimum age for these purposes shall be 16, however if local laws require that you must be older in order for Hirehood to lawfully provide the services in the Site to you then that older age shall apply as the applicable minimum age. In all jurisdictions outside the European Union, if you are under the age of 18 or the age of majority in your jurisdiction, you must use Hirehood under the supervision of your parent, legal guardian or responsible adult. Hirehood adopts a range of measures to try to ensure that we do not accept individuals who do not meet the minimum age and any other applicable age requirements.
4. Purposes, Uses and Disclosures of Information
1) provide our services, products and features to you, to help Job Seekers find jobs and Employers find candidates;
2) to measure and improve those services, products and features; and
3) to protect our users and provide them with customer support.
More detail on these purposes, uses and disclosures of your information is set out below.
4.1 Creating an Account, Sending You Job Alerts and Other Promotional Materials
If and to the extent permitted by applicable law, Hirehood may use your contact information to (i) create an account; (ii) send you job alerts? and (iii) send you information about Hirehood, including promotional materials. Hirehood may use third-party partners to perform these activities on Hirehood’s behalf.
A job alert is defined as an email sent to you that you sign up for containing Job Listings in response to a search query you have run (“Job Alert”). Job Alerts may also include jobs that Hirehood recommends for you, Hirehood Targeted Ads, companies you may be interested in following, or other actions you may want to take on the Site.
4.2 Giving You Relevant Search Results and Recommended Jobs
In order to optimize our services, products and features for you, Hirehood may use your previous search and browsing history (e.g. the jobs you click on), or application materials and answers to screener questions, to identify you and determine relevant search results and provide you with recommended jobs or reach out to you about jobs you may be interested in. We may also use demographic and/or profile data to tailor your experience on the Site, to show you content that Hirehood thinks you may be interested in, and display content according to your preferences. Hirehood may return different results for the same search query and has full discretion with respect to the job listings it presents in response to any particular search.
4.3 Your Contact Information
When you give Hirehood contact information (such as your name and email address) and other forms of Personal and Non-Personal Data, you agree that Hirehood may utilize this information for the purposes outlined in sections 4, 5 and 9, to the extent applicable. In particular, you agree that Hirehood may, as part of its services to you, communicate with you, or initiate communication with you on behalf of a third party, through your Hirehood account or through other means such as email, telephone (including mobile phone), or postal mail, including through the use of contact information that you may provide to Hirehood or that Hirehood may otherwise obtain from third-party resources.
4.4 Your Resume/ video cv Information
Your information, including Personal Data, gets placed on the Site when you upload or edit a resume. Hirehood reserves the right to charge third parties a fee for accessing your information, including Personal Data, as part of Hirehood’s services. At your direction, Hirehood may also send your resume to third parties if you choose to apply for a job listing. When a Job Seeker creates a resume/ video cv on Hirehood, it will only be visible to the employers if the job seekerapply for a particular job. This is detailed below.
Your Resumes/ Video CV
Your resumes /Video Cv are available to anyone with access to Hirehood’s resume search application, in order to increase the visibility of that resume and help Hirehood find you a job. Where this occurs, you make your resume/video cv, your name and other Personal Data that you place on your resume/video cv available to third parties. Those third parties may be interested in you as an employee, and may forward your resume to other third parties.
If you post a resume/video cv, this may be crawled by, and displayed through search engines when someone searches for your name. This means that third parties can view the Personal Data contained in your resume and you may receive unsolicited contact from parties unaffiliated with Hirehood and for whom Hirehood has no responsibility. If you post a resume on Hirehood, please note that although Hirehood expressly prohibits the scraping of its Site any resume/video cv you post publicly is public information and the content may be copied by a third party in violation of these terms.
4.5 Matching Job Seekers With Employers
You acknowledge that Hirehood may determine whether the words of your resume or any other individuals’ resume match the words of certain job descriptions, and vice versa, in order to improve the Site or any other Hirehood product or service (including by displaying or otherwise making available potentially relevant job descriptions and resumes to Job Seekers and Employers).
If you have an Hirehood account or an Hirehood-hosted resume, you agree that Hirehood may contact you or suggest you or your resume/profile to Employers that might be interested in a person who matches your behaviour on Hirehood.
4.6 Preventing Fraud and Spam
We may use a variety of methods to detect and address anomalous activity and screen content to prevent abuse such as spam or fraud. However, such detection methods are not perfect and false positives may occur. These efforts may on occasion result in a temporary or permanent suspension or termination of some functions for some users.
– Preventing Fraud and Spam in Messages
Hirehood also reserves the right to drop messages from our relay system that Hirehood determines do not adhere to Site Rules or any of the terms of this agreement. Hirehood further reserves the right to conduct investigations to determine whether you are perpetrating a scam, spamming Hirehood or its users, or otherwise conducting fraudulent activity on Hirehood by various means, including but not limited to investigating your functionality by setting up profiles and names that belong to Hirehood. Hirehood also reserves the right to turn over any information gathered via such investigations to the police or other third party if Hirehood has a good faith belief that you are using the Site in violation of these terms.
Hirehood reserves the right to verify and confirm the identity of any party associated with an email relay. This includes but is not limited to verifying the identity of the sender of an email with the Employer agents associated with that email address on the relevant Job Listing.
4.7 Making Payment
If you provide any payment card and related details to us in order to make a payment, Hirehood will use such information only for the purpose of processing the payment (e.g., the last four digits of credit card numbers and related verification information). Any payment information that you provide to Hirehood may be shared by Hirehood with companies who work on Hirehood’s behalf, such as payment processors and/or credit agencies, solely for the purposes of checking credit, effecting payment to Hirehood and servicing your account.
4.8 Automated Processing of Your Personal Data
In order to optimize the performance of the Hirehood Site and services for users, Hirehood performs automated processing of Personal Data evaluating certain specific aspects relating to a user, in particular to analyze or predict aspects concerning a user’s personal preferences or interests in terms of Hirehood’s Site and services. Where it occurs, such processing is carried if it is necessary for the performance of our agreement with our users, to allow Hirehood to provide its services to Job Seekers and Employers, or in other cases on the basis of a user’s consent.
4.9 Transfer of Information to Hirehood Affiliated Entities
Any information shared by you with Hirehood may be shared with or transferred to any Hirehood affiliated entity , no matter where located, for the purpose of providing you services and improving the Site. This includes Hirehood affiliated entities located outside the European Union (“EU”) or Switzerland.
Such transfers are performed in full compliance with applicable data protection rules and subject to appropriate safeguards, primarily through the use of extensive data protection agreements, in order to ensure adequate protection of users’ Personal Data. The services provided to you and the functionality of the Site could not be provided without such a transfer. If you do not wish your information to be transferred in this way you should not use this Site.
4.10 Transfer of Information to Third Parties
– Transfers to Employers
Employers agree to comply with all their responsibilities under applicable data protection rules with respect to the collection, processing and storage of Personal Data, as well as providing adequate protection of all data subject rights provided for under all applicable data protection rules.
– Transfers to Service Providers and Vendors
We may use third parties to perform services in connection with our operations, to improve the Site and our services, products, and features, to protect our users and better understand their needs, and to optimize the services and the users’ experiences. These third parties may include (but are not limited to) service providers and vendors.
Hirehood may also share any credit card and related billing and payment information that you provide to Hirehood with companies who work on Hirehood’s behalf, such as payment processors and/or credit agencies, solely for the purposes of checking credit, effecting payment to Hirehood and servicing your account.
– Transfers to Cloud Service Providers
Please also be aware that we may also use third-party cloud service providers that provide hosting, data storage and other services pursuant to standard terms and conditions that may be nonnegotiable? these service providers have informed us or the general public that they apply security measures they consider adequate for the protection of information within their system, or they have a general reputation for applying such measures. However, we will not be liable (to the fullest extent permitted by law) for any damages that may result from the misuse of any information, including Personal Data, by these companies.
– Transfers of Publicly Available Information
When users post content on Hirehood in a manner that is intended to make that content publicly available and searchable by individuals, Hirehood reserves the right to aggregate and share that information with third parties. For example, if an Employer posts a job on Hirehood, Hirehood may share that job posting or information contained within that job posting with third parties, at Hirehood’s discretion and subject to agreement between Hirehood and any such third parties. Hirehood also reserves the right to share information aggregated from public sources in this capacity.
– Third-Party Sites You Link to from Hirehood
5. Additional Uses and Disclosures of Non-Personal Data
Hirehood tries as much as possible to apply reasonable security measures to help protect against the loss, misuse and alteration of the Personal Data under Hirehood’s control. No means of transmission over the Internet, or method of electronic storage, is 100% secure, however. In addition, please note that emails, messages sent via your web browser, and other similar means of communication with other users, are not encrypted. Therefore, while we strive to protect your information, we cannot guarantee its security.
8. Links to Third-Party Sites
The Site may make available links to other websites. When you click on such links, you may leave our Site. The Site may also make available Company Pages, which may contain information provided by third-party Employers.
WE ARE NOT RESPONSIBLE FOR THE INFORMATION COLLECTION, USE, DISCLOSURE OR OTHER PRIVACY PRACTICES OF ANY THIRD PARTY, INCLUDING OUR AFFILIATES, THIRD-PARTY SERVICE PROVIDERS, ANY EMPLOYERS/EMPLOYER’S AGENT (INCLUDING ANY EMPLOYER THAT PROVIDES A COMPANY PAGE), ANY THIRD-PARTY SOCIAL MEDIA PLATFORM, ANY THIRD PARTY MAKING AVAILABLE THE DEVICES OR OPERATING SYSTEMS FOR WHICH THE SITE IS AVAILABLE, AND ANY THIRD PARTY OPERATING ANY WEBSITE TO WHICH THE SITE CONTAINS A LINK. YOU MAY HAVE RIGHTS DIRECTLY ENFORCEABLE AGAINST THESE THIRD PARTIES SO YOU SHOULD CONSIDER THEIR PRIVACY POLICIES TO LEARN MORE.
9. Acquisitions and Other Reorganizations
10. Exercising Rights With Respect to Personal Data
Hirehood users that provide their Personal Data in the EU, and those that provide their Personal Data in any other jurisdictions that adopt laws affording equivalent protections to those in the EU, may avail of the rights detailed below.
10.1 The Right to Rectify Your Personal Data
Hirehood users are able to edit and update most of their Personal Data held by Hirehood on the Site, and if you have any queries or complaints we encourage you to contact us via e-mail
Alternatively, if you do not wish to do this you may make a formal request to have Hirehood rectify any inaccurate Personal Data on your behalf by sending an email to admin @ hirehood.com from the email address associated with your account.
10.2 The Right to Object to or Restrict the Processing of Your Personal Data
If you have any queries or complaints about how we process your Personal Data, you are advised to contact us.
Alternatively, if you do not wish to do this you may make a formal request to object to, or restrict, processing of your Personal Data by Hirehood. In order to do so please send an email to us from the email address associated with your account.
10.3 The Rights of Access to and Portability of Your Personal Data
Hirehood users are able to access most of their Personal Data held by Hirehood on the Site, and if you have any queries or complaints we encourage you to contact us.
Alternatively, if you do not wish to do this you may make a formal request to access your Personal Data held by Hirehood. In order to do so, please send an email to us from the email address associated with your account, and paste the following sentence in your email: “I am requesting to access my personal data.” Hirehood will provide your Personal Data to you in a portable format to allow it to be transmitted to third parties.
10.4 The Right to Delete Your Personal Data
Hirehood users are able to edit and update most of their Personal Data held by Hirehood on the Site, and if you have any queries or complaints we encourage you to contact us via email address.
Once your request has been confirmed, Hirehood will initiate the necessary steps to execute this exercise, including the deletion of your Hirehood account. Where the deletion request relates to Personal Data that you previously submitted on Hirehood (e.g. a Job Seeker sharing a resume/video cv to employer), we will make reasonable efforts to inform any other controllers of this request.
PLEASE NOTE: by requesting the deletion of your Personal Data, you will be able to create an account with Hirehood using the same email address. If you simply wish to close your account, please click the “close my account” button in your account page.
10.5 Some Limitations
Such rights of rectification, objection, restriction, access, portability and deletion are subject to certain limitations, as provided for by applicable laws. Individual requests will be completed within the time allotted by relevant regulations, which starts to run from the point of Hirehood confirming your request. Where permitted, please note there may be a charge for subsequent requests from the same individual, which will be determined by Hirehood and only imposed to the extent permitted by applicable law.
11. Do Not Track Requests
12. Opting Out
If you no longer want to receive marketing information from us based upon your Personal Data, going forward, you may opt out of receiving such marketing related messages by sending an email to firstname.lastname@example.org.Please note that we may still send other messages to you, such as administrative messages. We will comply with your request as soon as reasonably practicable, and in accordance with applicable laws.
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